Free Invoice Generator for Malaysian Businesses
Create professional invoices in seconds. Add your branding, line items, SST tax, and download as PDF — all from your browser, 100% free.
INVOICE
#: INV-2605-7525
Date: 2026-05-11
Due: 2026-06-10
From:
Your Company
To:
Customer
| # | Description | Qty | Price | Amount |
|---|---|---|---|---|
| 1 | — | 1 | RM 0.00 | RM 0.00 |
Payment due within 30 days. Thank you for your business!
Why Use Our Invoice Generator?
Malaysia-Specific
Built for Malaysian businesses with SST tax support (6% / 8% rates), MYR currency formatting, and local invoice conventions.
Instant PDF Download
Click one button and your invoice is generated as a professional PDF — ready to email to clients or print for records.
100% Private
Everything runs in your browser. Your company details, customer information, and invoice data never leave your device.
Works Everywhere
Create invoices from your desktop, tablet, or phone. The responsive design adapts to any screen size.
What Makes a Professional Invoice?
Clear Branding
Your company name, logo area, and contact details should be prominent at the top of the invoice.
Unique Invoice #
Every invoice needs a unique, sequential number for proper bookkeeping and tax audit trails.
Customer Details
Include the full name, address, and contact of the person or company being billed.
Itemized List
List each product or service with description, quantity, unit price, and line total.
Tax Breakdown
If SST-registered, show the SST amount and rate as a separate line before the final total.
Payment Terms
Specify due date, accepted payment methods, bank account details, and any late payment penalties.
SST Invoice Requirements for Malaysian Businesses
If your business is registered for SST (Sales and Services Tax), your invoices must meet specific requirements set by the Royal Malaysian Customs Department. Non-compliance can result in penalties.
| Requirement | Detail |
|---|---|
| Words 'Tax Invoice' | Must be clearly stated at the top of the invoice in English or Bahasa Malaysia. |
| SST Registration Number | Your SST-XX-XXXXXXXX number must appear on every tax invoice issued. |
| Invoice Serial Number | Must be unique and sequential. Duplicate numbers can trigger audit flags. |
| Date of Invoice | The date the invoice is issued, which determines the taxable period. |
| Supplier Details | Full business name, address, and SST number of the seller. |
| Customer Details | Name and address of the buyer. For B2B, include the buyer's SST number if applicable. |
| Item Description | Sufficient detail to identify the goods or services provided. |
| SST Amount Separately | The SST rate (%) and amount (MYR) must be shown separately from the goods/services total. |
Invoice Generator — Frequently Asked Questions
Is this invoice generator really free?
Yes, completely free. No sign-ups, no subscriptions, no watermarks, no limits on how many invoices you can create. We built this because we believe Malaysian business owners and freelancers deserve free, professional tools without strings attached.
Can I save my company details for future invoices?
Yes. Your inputs are automatically saved to your browser's local storage. When you return, your company name, address, and other details are pre-filled. Clear your browser cache to remove saved data.
Does this support GST / SST?
Yes. You can set a custom tax rate (6% for SST on services, 8% for SST on certain services, or any custom rate). The tax is automatically calculated on the subtotal and shown as a separate line item on your invoice.
Can I add my company logo?
The current version allows adding your company name, address, phone, and email. For logos, we recommend using the Print function to save as PDF with your browser's PDF printer, after adding your letterhead. Full logo support is on our roadmap.
What makes a valid invoice in Malaysia?
A valid Malaysian invoice should have: a unique invoice number, issue date, supplier details (name, address, SST number if applicable), customer details, clear item descriptions, quantities, unit prices, subtotal, any applicable tax, and the total payable. For tax invoices, the words 'Tax Invoice' and the SST registration number are mandatory.
Is this suitable for a full invoice or just a quotation?
Both. Use it as a quotation (proforma invoice) by adding 'Quotation' or 'Proforma Invoice' as the title, or as a final tax invoice by including your SST number, the words 'Tax Invoice,' and the applicable SST rate. The tool is flexible enough for both use cases.
How do I number my invoices properly?
Use sequential numbering for proper bookkeeping. Common formats: INV-2025-001, INV-2501-001 (year-month-sequence), or your own prefix. Our generator auto-creates a number in the format INV-YYMM-XXXX, but you can edit it to match your own numbering system.
Disclaimer: This invoice generator is provided for convenience and should be reviewed for compliance with your specific business requirements. For SST-registered businesses, ensure your invoices meet all Royal Malaysian Customs Department requirements. DuitTools is not responsible for the accuracy of invoices generated. Consult a qualified accountant or tax professional for advice on invoicing compliance.